It's good to digitise documents. It's better to integrate them into your workflows.

Many organisations aim to go paperless (or at least paper light) to make life easier for their people and cut down on routine office tasks. But without the right technology, the process of digitising physical documents and routing them to the right destinations can increase the admin burden, instead of reducing it.

Even if done efficiently, digitising your files is only half the story. To gain real business benefit, you need to integrate them into your business processes to support digital transformation and workflow automation.

 

Intelligent digitisation, simplified workflow integration

If you use Konica Minolta bizhub MFPs, you can add smart apps and software to your devices that make scanning and digitisation a breeze, and automate integration of digital files into your processes. Our apps and software can:
 

• Recognise document types (or read barcodes) to automatically route digitised documents to the right destination — such as an individual, a team, a system or application
• Name digital documents according to their content — for example, file names for invoices can be automatically assigned based on the name of the invoice issuer and the invoice number
• Automatically apply metadata to save time
• Extract data using optical character recognition (OCR) technology to create editable files
• Convert hard-copy documents to a range of digital formats, including Word, Excel, PDF, JPEG and XML — allowing further data manipulation in other apps and systems
• Require a user login for secure document capture
•  Allow after-hours scheduling of batch jobs to leave bandwidth free during the working day

Our apps can be operated from the bizhub control panel; or can receive documents via a watch folder or from a device or other source, such as shared folders or cloud storage solutions.